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No notes for slide. Ms access basics ppt 1. It has many built in features to assist you in constructing and viewing your information. Database File: This is your main file that encompasses the entire database and that is saved to your hard-drive or floppy disk.

Table: A table is a collection of data about a specific topic.. Field: Fields are the different categories within a Table. Tables usually contain multiple fields.

Data types: Data types are the properties of each field. A field only has 1 data type. Create a New Database from scratch 2. Use the wizard to create a New Database 3.

Open an existing database The white box gives you the most recent databases you have used. If you do not see the one you had created, choose the More Files option and hit OK. Otherwise choose the database you had previously used and click OK. If this dialog box is displayed, click Access Database Wizards, pages, and projects and then click OK.

Specify a name and location for the database and click Create. Below is the screen that shows up following this step Table 7. Using a separate table for each topic means that you store that data only once, which makes your database more efficient, and reduces data-entry errors.

Tables 8. Tables organize data into columns called fields and rows called records. This field is optional. A primary key is used to relate a table to foreign keys in other tables. If you don’t define a primary key, Microsoft Access asks you if you would like to create one when you save the table. To do this, simply select the field and select the primary key button After you do this, Save the table You can add, update, delete records in your table by using a form.

Microsoft Access does a very good job of creating a form using the wizard. You can do this by pressing F11 on the keyboard. Most of the time you would select all of them.

To adjust the design of your form, simply hit the design button same as with the tables , and adjust your form accordingly Because you have control over the size and appearance of everything on a report, you can display the information the way you want to see it.

Microsoft Access does a very good job using the wizard to create reports. Keep repeating this step for as many groupings as you would like. To adjust the design of your report, simply hit the design button same as with the tables , and adjust your report accordingly.

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